May 2026
Willard Public Schools – School Bus Purchase

INVITATION TO BID

The Willard R-II School District is accepting sealed bids for the purchase of three (3) new school buses for use within the district transportation fleet. Qualified vendors are invited to submit bids in accordance with the specifications, terms, and conditions outlined in this Invitation to Bid (ITB). 

access Bid pdf here

Bid Due Date: Monday, June 15, 2026, by 1:00 p.m.

Sealed bid submittals must be received to the contact information below:

Cathy Shoup
Assistant Superintendent of Operations
Willard R-II School District
500 E Kime 
Willard, MO 65781
417-742-2584

General Conditions

1. All bids must be submitted in a sealed envelope clearly marked: "BID - SCHOOL BUS".
2. Bids received after the stated deadline will not be accepted. 
3. Vendors shall provide pricing for complete units including all standard and specified equipment. 
4. Delivery fee must be included in the bid submission. 
5. Delivery of three buses by December 31, 2026. 
6. The successful bidder shall comply with all applicable federal, state, and local regulations.
7. The district reserves the right to:
   1. Reject any or all bids;
   2. Accept any bid deemed in the best interest of the district;
   3. Waive minor irregularities or informalities. 
8. Pricing shall remain firm for a minimum of thirty (30) days from the bid opening date. 
9. Warranty information, service support, and parts availability shall be included. 
10. Bidders must include manufacturer brochures and detailed specifications. 

Scope of Work

The district intends to purchase three (3) Conventional 77-Passenger School Buses

All buses shall be new, current production models meeting all applicable Federal Motor Vehicle Safety Standards (FMVSS), Missouri Minimum Standards for School Buses specifications, and school transportation requirements. 

General Specifications

Proposals must include all specifications below:

1. New 2027 model, maximum length
2. Gasoline engine, Automatic Transmission and Hydraulic
3. Stainless Steel Exhaust exists left side forward of rear duals
4. Hancock Smart AM09 Size 11R22.5 tires
5. Front/Rear Tow Hooks & amp: Mud Flaps
6. 100-Gallon fuel tank
7. Driver air conditioning
8. Adjustable pedals
9. Cruise Control
10. AM/FM Radio plus PA microphone
11. Tinted windows & amp, white roof
12. Heated and Remote Control Exterior Rearview Mirros
13. Full length acoustical headliner
14. Storage box above driver's sliding window
15. Air ride cloth driver's seat with left & amp, right side armrest
16. Stainless steel grab rails each side of the stepwell
17. Kick panels below each front barrier
18. Air ride rear suspension with bendix air dryer
19. Gray fire-block upholstery
20. Black rubber floor over a 5/8" Marine Grade plywood sub-floor
21. Full bus body insulation package
22. Top of Hood - Flat Black
23. Padded shoulder rail below passenger windows
24. Sleeping child monitor
25. LED exterior lights including LED roof mounted strobe light
26. LED strobe stop arms & amp; 8-way lights
27. Passenger compartment dome lights
28. Separate driver dome light
29. Electric power operated entrance door
30. Standard front driver's dash/defrost heater, stepwell heater, rear passenger area heater
31. School Lettering/Bus Number & MO State Inspection

Bid Submission and Requirements

The following items shall be included with the bid submission:

1. Completed Bid Form
2. Detailed pricing
3. Manufacturer specifications and brochures
4. Warranty information
5. Delivery schedule
6. Service and parts support information

Access Bid PDF for Bid Form and Bid Cover Form. 

access Bid pdf here

 May 2026
Willard Public Schools – HVAC Unit Replacement

INVITATION TO BID

The Willard R-II School District is accepting sealed bids for removal and replacement of seven existing units and the combing of four existing units at South Elementary School. Qualified vendors are invited to submit bids in accordance with the specifications, terms, and conditions outlined in the Invitation to Bid (ITB). 

The Board of Education reserves the right to reject any or all bids, waive informalities in bidding, and accpet the bid deemed to be in the best interest of the district. 

access Bid here

Pre-Bid Meeting: A pre-bid meeting will be held at South Elementary School, 4151 W Division, Springfield, MO on Thursday, June 4, 2026 at 9:00 a.m.

Bid Due Date: Monday, June 15, 2026, by 12:00 p.m.

Sealed bid submittals must be received to the contact information below:

Cathy Shoup
Assistant Superintendent of Operations
Willard R-II School District
500 E Kime 
Willard, MO 65781
417-742-2584

General Conditions

1. All bids must be submitted in a sealed envelope clearly marked: "BID - WSE -  HVAC".
2. Bids received after the stated deadline will not be accepted.

Project Description

1. Removal and replacement of existing HVAC units and equipment as identified by the District
2. All HVAC units removed will be left with District maintenance
3. The District bucket truck will be provided for contractor to utilize for removal and placement of new units on rooftop
4. Furnishing and installation of new HVAC units
5. Repair of existing HVAC units and components as necessary
6. Refrigerate recovery and disposal in accordance with ERA regulations
7. Set up, testing, balancing, and commissioning of installed equipment
8. Clean up and disposal of all construction debris

Scope of Work

The contractor shall provide all labor, supervision, tools, materials, transportation, permits, and equipment necessary to complete the projects. 

Replacement Services

• Removal of existing HVAC units. Units turned over to District. 
• Installation of identified rooftop A/C condenser units and indoor evaporator upflow coils
• Replacement of line set on roof and indoor as needed without roof penetration unless required
• Replacement of (non-fusible) disconnects and whips
• All units to be set on plastic pads

Units to be installed:

• One (1) Rooftop 2.5 ton A/C Condenser with matching 14.5" wide upflow indoor AC coil
• Five (5) Rooftop 3.0 ton A/C/ Condenser with matching 14.5" wide upflow indoor AC coil
• One (1) Rooftop 4.0 ton A/C Condenser with matching 21" wide upflow indoor AC coil
• Combing of three (3) Aaon Condenser coils located on roof 
• Combing of one (1) Carrier Condenser coil located on roof

Alternate Bid

Bid should include pricing for:

• One (1) Rooftop 3.0 ton A/C Condenser with matching 17.5: upflow A/C/ coil. Include all necessary line sets, drain pip, disconnect, and whip. 

Bid Submission and Requirements

The following items shall be included with the bid submission:

1. Completed Bid Form
2. Detailed pricing
3. Manufacturer specifications and brochures
4. Warranty information
5. Delivery and installation prior to August 15, 2026

Access Bid PDF for Bid Form and Bid Cover Form. 

access Bid here

 May 2026
Willard Public Schools – Mower Repair & Maintenance Services

Request for Proposal

The Willard R-II School District is soliciting sealed proposals from qualified vendors for mower repair, maintenance, diagnostic, and related equipment services for the District grounds maintenance fleet. The District seeks to establish a partnership with a reliable and experienced repair provider capable of servicing all mower related equipment in a timely, professional, and cost efficient manner. Qualified vendors are invited to subit proposalin accordance with the specifications, terms, and conditions outlined in this Request for Proposal (RFP). 

The Board of Education reserves the right to reject any or all bids, waive informalities in bidding, and accept the bid deemed to be in the best interest of the district. 

The selected vendor shall serve as the District's primary repair source for all mower and turf maintenance equipment needs throughout the three year contract term.

access RFP here

Bid Due Date: Tuesday, June 16, 2026, by 1:00 p.m.

Sealed bid submittals must be received to the contact information below:

Cathy Shoup
Assistant Superintendent of Operations
Willard R-II School District
500 E Kime 
Willard, MO 65781
417-742-2584

General Conditions

1. All bids must be submitted in a sealed envelope clearly marked: "BID - Mower Service".
2. Bids received after the stated deadline will not be accepted. 
3. Bid form must be completed. 

Scope of Service

The selected vendor shall provide repair and maintenance services for all District owned mower and grounds maintenance equipment, including but not limited to:

Equipment Types: Zero-turn mowers, commercial turf equipment, and other small engine equipment as requested.

Services Required

The vendor shall provide:

Repair Services

• Engine repair and replacement
• Hydraulic system repair
• Electrical diagnostics and repair
• Transmission repair
• Welding and fabrication as needed
• Deck repair and replacement
• Tire and wheel repair
• Fuel system repair
• Safety switch and control repair
• General troubleshooting and diagnostics

Pickup and Delivery

• Pickup and return of equipment from District facilities when requested
• Vendor shall describe turnaround times and associated costs, if any

Parts and Materials

• Use of Original Equipment Manufacturer (OEM) parts whenever possible
• Any substitution of non-OEM parts must be approved by the District

Services Required

To be considered for award, vendors must meet the following minimum qualifications:

• Demonstrate experience servicing school district's municipalities, commercial grounds operations, or similar entities preferred
• Ability to repair multiple brands and commercial mower equipment
• Access to manufacturer diagnostic tools and technical support
• Maintain a fully equipped repair facility capable of handling commercial mower repair
• Adequate staffing to support timely service needs
• Vendor shall possess all applicable licenses and permits required to perform services in the state of Missouri

Performance of Expectation

The selected vendor shall:

• Provide accurate estimates prior to repairs exceeding a pre-determined amount
• Maintain communication regarding repair status and expected completion dates
• Complete routine repairs within reasonable industry timelines
• Maintain high standards of workmanship and professionalism
• Keep detailed service records for each repair completed 
• Ensure all repaired equipment is fully operational and safe for use before return

The District reserves the right to evaluate vendor performance. 

Contract Terms

The contract terms shall be for three years. 

Pricing Requirements

Vendor shall provide pricing for the following:

Labor Rates

• Standard hourly rate
• Emergency or after hours labor rate

Services Charges

• Diagnostic fees
• Pickup and delivery fees
• Shop supply fees, if applicable

Parts Pricing

• Percentage markup on parts
• Discount structure for OEM parts, if available 

Preventative Maintenance Pricing

• Standard preventative maintenance packages
• Season service pricing

The District reserves the right to negotiate pricing with the selected vendor. 

Bid Submission and Requirements

Proposals shall include the following submission:

1. Completed Bid Form
2. Company years in business
3. Technician qualifications and certifications
4. List of brands serviced
5. Response times and turnaround expectations
6. Pricing schedule
7. Proof of insurance
8. Any additional value-added services

Access RFP below for Bid Proposal Form and Bid Cover Form. 

access RFP here

 June 2026
Willard Public Schools – Remote Service Agreement for Grandstream Phone System Maintenance

Request for Proposal

Issuing Agency: Willard Public Schools

Release Date: May 27, 2026

Proposal Submission Deadline: June 25, 2026, 4:00 PM CST

access RFP here

Bid Due Date: Tuesday, June 16, 2026, by 1:00 p.m.

Sealed bid submittals must be received to the contact information below:

1. Purpose & Project Overview

Willard Public Schools is seeking competitive, sealed proposals from qualified technology vendors ("Contractor") to provide comprehensive remote systems services, maintenance, and technical support for its existing district-wide Grandstream unified communications infrastructure. 

The district intends to award a one-year service contract beginning July 1, 2026, and ending June 30, 2027, with options for annual renewals. 

2. Scope of Work & System Infrastructure

The selected vendor will assume remote support and maintenance responsibilities for the following active environment:

Covered Infrastructure: 

• IP PBX Core: 10 Gradstream UCM Appliances
• Endpoints: 800+ SIP-enabled endpoints distributed across district facilities

Mandatory Service Requirements: 

Bidders must demonstrate the capability to deliver the following minimum service levels:

• Routine Maintenance: Perform periodic system health inspections and execute mandatory firmware upgrades at a minimum of once per year. 
• Remote Support: Provide unlimited remote technical troubleshooting and system servicing via phone and email.
• Service Level Agreement (SLA): 
  • Response within 4 working business hours for critical system emergencies. 
  • Response within 6 hours for critical system emergencies occurring after hours. 
• Hardware & Labor Discounts: Provide a fixed-percentage discount structure for supplementary on-site labor and Grandstream hardware procurement.
• Warranty Extension: Provide vendor-backed warranty extensions (minimum 3 years) on newly purchased Grandstream components during the contract period. 

3. Proposal Submission Requirements

Proposals must follow a clear structure and include the specific components detailed below.

Vendor Profile & Qualifications

• Company name, corporate address, website, and primary contact information. 
• Proof of legal authorization for all personnel to work within the United States. 
• Compliance affirmation regarding Federal and State wage and employment laws. 

Cost Proposal

• Fixed Annual Fee: A flat annual rate for comprehensive remote support coverage, invoiced within the first month of service. 
• On-Site Labor Discount: Specified discount percentage on standard hourly rates for required physical site visits. 
• Hardware Pricing Tier: Fixed discount percentage off standard MSRP for Grandstream equipment additions or projects. 

Legal & Administrative Compliance

• Written confirmation of agreement to a 14-day mutual contract termination clause. 
• Acceptance of legal jurisdiction governing any future litigation to reside within Greene, County, Missouri.

4. Evaluation Criteria

Willard Public Schools will evaluate all submitted proposals based on the following criteria:

• Cost Efficiency: Total fixed cost of the annual maintenance contract. 
• Value-Added Benefits: Percentage discounts provided on hardware procurement and on-site support labor. 
• Technical Capability: Experience managing multi-appliance Grandstream architectures exceeding 800 endpoints. 
• SLA Commitments: Alignment with or improvement upon the requested emergency response times. 

5. Instructions to Bidders

Submission Address

Please submit completed proposals to the administrative office:

Willard Public Schools
Attn: Scott Wooldridge
500 E Kime 
Willard, MO 65781
417-742-2584

Questions & Inquiries

All technical or administrative questions regarding this RFP must be submitted in writing to Scott Wooldridge at the address above. 

 

Access RFP below.

access RFP here