RFQs, Bids, and Notices
Bids
- Willard Schools Roof Replacement Projects - Summer 2026
- Theatre Renovations
- Window Replacement Project - Summer 2026
Willard Schools Roof Replacement Projects - Summer 2026
Willard Public Schools – Summer 2026 Roof Replacement Projects
Invitation to Bid
The Willard R-II School District, Willard, Missouri (“District”), is seeking sealed bid(s) for multiple ceiling replacement projects to be completed during the summer of 2026. Bids are due to the contact listed below no later than 3:00 p.m., Monday, January 5th, 2026.
Pre-Bid Meeting will be held on Thursday, December 18th at 8:30 a.m. The meeting will be held at Willard Intermediate North School, followed by Middle School and South Elementary.
Contact:
Cathy Shoup
Assistant Superintendent of Operations
Willard R-II School District
500 E. Kime Street
Willard, Missouri 65781
(417) 742-2584
Invitation to Bid
The Willard R-II School District, Willard, Missouri (“District”), is seeking sealed bid(s) for multiple roof projects to be completed during the summer of 2026.
Bid Submittal
All proposals must be submitted to the Assistant Superintendent of Operations, Cathy Shoup, Willard R-II School District, 500 E. Kime St., Willard, MO 65781, by 3:00 p.m. Wednesday, January 28, 2026, in a sealed envelope marked “Roof Project” in the lower left-hand corner.
A pre-bid meeting will be held on Friday, January 16, 2026, at 10:00 a.m. at Willard North Elementary School, 409 S. Farmer Road, Willard, MO 65802.
Bidders must submit one (1) copy of their bid.
An authorized officer of the company submitting the bid must sign all submissions.
All prices and notations must be in ink or typewritten. Mistakes must be crossed out, corrections typed adjacent, and initialed in ink by person signing the Invitation to Bid.
Bid Opening
The sealed bids will be opened at 3:01 p.m. on Wednesday, January 28, 2026. The District will review the bids and determine and select the lowest responsible bidder who complies with the terms of the ITB. The District reserves the right to reject any and all bids to waive any informalities and irregularities therein.
Scope of Work
The Willard R-II School District is preparing to replace the following roof sections during the summer of 2026:
Project #1: Willard North Elementary Area A, Section 7, located at 409 S. Farmer Road. This section is approximately 3,559 square feet and is depicted in Attachment A.
Project #2: Willard North Elementary Area A, Section 2, located at 409 S. Farmer Road. This section is approximately 9,036 square feet and is depicted in Attachment B.
Project #3: Willard Intermediate North Area B, Section 3, located at 407 S. Farmer Road. This section is approximately 2,443 square feet and is depicted in Attachment C.
Project #4: Willard Intermediate North Area B, Section 5, located at 407 S. Farmer Road. This section is approximately 10,182 square feet and is depicted in Attachment D.
Project #5: Willard Middle School Area B, Section 10, located at 205 Miller Road. This section is approximately 4,232 square feet and is depicted in Attachment E.
The contractor must meet the following requirements:
Unit price for the replacement of decking per square foot should be provided for each project.
Project #1: Willard North Elementary Area A Section 7 – Attachment A
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The project must be completed between May 21, 2026, and August 21, 2026.
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The contractor must supply a “Payment and Performance Bond” for the contracted dollar amount.
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Raise gas lines as needed for new roof installation and install new gas line supports. No wood blocking allowed for supports.
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Rake/Wave jets to allow for drain to ensure it is functioning properly.
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Remove and dispose of the existing roofing system down to the existing metal deck.
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Remove and dispose of all vacant curbs and penetrations as indicated by the owner.
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Patch metal decking at all removed curbs and penetrations.
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Replace wood blocking at the perimeter as necessary.
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Fasten new 1/8" tapered polyiso roof insulation to provide positive drainage at all roof areas. Minimum starting thickness of 1.5".
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Prime and adhere a full adhered TPO roof system.
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Provide the owner with a 20-year labor and material warranty.
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Provide the owner with a 20-year NDL manufacturer warranty.
Project #2: Willard North Elementary Area A Section 2 – Attachment B
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The project must be completed between May 21, 2026, and August 21, 2026.
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The contractor must supply a “Payment and Performance Bond” for the contracted dollar amount.
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Remove and dispose of the existing roofing system down to the existing metal deck.
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Remove and dispose of all vacant curbs and penetrations as indicated by the owner.
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Remove all decking at all removed curbs and penetrations.
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Replace wood blocking at the perimeter as necessary.
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Fasten new 1/8" tapered polyiso roof insulation to provide positive drainage. Minimum starting thickness of 1.5".
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Adhere new 60 mil TPO roof system.
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Install all details per the manufacturer’s recommendations.
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Fabricate and install new 24 ga pre-finished drip edge, gutters, and downspouts on north elevation and new drip edge on the south elevation (existing gutter and downspout to remain on the south elevation).
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Provide the owner with a 20-year NDL manufacturer’s labor and material roof warranty.
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Provide the owner with a 2-year contractor warranty.
Project #3: Willard Intermediate North Area B Section 3 – Attachment C
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The project must be completed between May 21, 2026, and August 21, 2026.
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The contractor must supply a “Payment and Performance Bond” for the contracted dollar amount.
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Remove and dispose of the existing roofing system down to the existing metal deck.
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Replace wood blocking at the perimeter as necessary.
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Fasten 2 layers of 2.6" polyiso roof insulation.
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Adhere new 60 mil TPO roof system.
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Install all details per the manufacturer’s recommendations.
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Fabricate and install new 24 ga pre-finished metal flashings, gutters, downspouts, coping caps, etc. (Oversized scuppers with horizontal leader through the parapet wall).
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Provide the owner with a 20-year NDL manufacturer’s labor and material roof warranty.
Project #4: Willard Intermediate North Area B Section 5 – Attachment D
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The project must be completed between May 21, 2026, and August 21, 2026.
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The contractor must supply a “Payment and Performance Bond” for the contracted dollar amount.
-
Remove and dispose of the existing roofing system down to the existing metal deck.
-
Remove and dispose of all vacant curbs and penetrations as indicated by the owner.
-
Patch metal decking at all removed curbs and penetrations.
-
Replace wood blocking at the perimeter as necessary.
-
Fasten new 1/8" tapered polyiso roof insulation to provide positive drainage at all roof areas. Minimum starting thickness of 1.5".
-
Adhere new 60 mil TPO roof system.
-
Install all details per the manufacturer’s recommendations.
-
Fabricate and install new 24 ga pre-finished metal flashings, gutters, downspouts, coping caps, etc.
-
Provide the owner with a 20-year NDL manufacturer’s labor and material roof warranty.
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Provide the owner with a 2-year contractor warranty.
Project #5: Willard Middle School Area B Section 10 – Attachment E
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The project must be completed between May 21, 2026, and August 21, 2026.
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The contractor must supply a “Payment and Performance Bond” for the contracted dollar amount.
-
Remove and dispose of the existing roofing system down to the existing metal deck.
-
Remove and dispose of all vacant curbs and penetrations as indicated by the owner.
-
Install 2 layers of 2.6" polyiso roof insulation.
-
Adhere new 60 mil TPO roof system.
-
Install all details per the manufacturer’s recommendations.
-
Fabricate and install new 24 ga pre-finished metal flashings, gutters, downspouts, coping caps, etc.
-
Provide the owner with a 20-year NDL manufacturer’s labor and material roof warranty.
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Provide the owner with a 2-year contractor warranty.
Theatre Renovations
January 16, 2026
Willard Public Schools – Theatre Renovation
Invitation to Bid
The Willard R-II School District, Willard, Missouri (“District”), is seeking sealed bid(s) for a renovation project to the theatre located within Willard High School at 515 Jackson, Willard, MO 65781.
Bid Submittal
All proposals must be submitted to the Assistant Superintendent of Operations, Cathy Shoup, Willard R-II School District, 500 E. Kime St., Willard, MO 65781, by 1:01 p.m. Friday, January 30, 2026, in a sealed envelope marked “Will’s Theatre Project” on the lower left-hand corner.
A pre-bid meeting will be held on Friday, January 23, 2026, beginning at 9:00 a.m. in the theatre of Willard High School, 500 E. Jackson, Willard, MO 65781.
Window Replacement Project - Summer 2026
January 16, 2026
Willard Public Schools – Window Replacement Project - Summer 2026
Invitation to Bid
The Willard R-II School District, Willard, Missouri (“District”), is seeking sealed bid(s) for multiple window replacement projects to be completed during the summer of 2026.
Bid Submittal
All bids must be submitted to the Assistant Superintendent of Operations, Cathy Shoup, Willard R-II School District, 500 E. Kime St., Willard, MO 65781, by 12:00 p.m. Friday, January 30, 2026, in a sealed envelope marked “Window Replacement Project” in the lower left-hand corner.
A pre-bid meeting will be held on Thursday, January 22, at 8:30 a.m. at Willard South Elementary School, 415 W. Division, Springfield MO 65802.
RFPs
University Partnership for On-Site Master's Degree Program
Willard Public Schools – University Partnership for On-Site Master's Degree Program
Request for Proposal
Willard Public Schools (WPS) is seeking proposals from accredited universities to establish a strategic partnership that provides a high-quality, cohort-based Master’s degree program for district educators.
The purpose of this partnership is to strengthen instructional practice, build leadership capacity within the district, and support teacher recruitment and retention by offering an accessible and affordable pathway to advanced degrees.
Contact:
Josh Ladd
Assistant Superintendent of Academics
Willard R-II School District
500 E. Kime Street
Willard, Missouri 65781
joshladd@willardschools.net
(417) 742-2584
I. Introduction
Willard Public Schools (WPS) is seeking proposals from accredited universities to establish a strategic partnership that provides a high-quality, cohort-based Master’s degree program for district educators.
The purpose of this partnership is to strengthen instructional practice, build leadership capacity within the district, and support teacher recruitment and retention by offering an accessible and affordable pathway to advanced degrees.
II. District Overview
Willard Public Schools serves approximately 4,300 students in southwest Missouri. The district is committed to instructional excellence, continuous improvement, and investing in the professional growth of its staff.
WPS is seeking a university partner that shares these values and is willing to collaborate closely to design a program aligned to district priorities and instructional initiatives.
III. Purpose of the RFP
The district is requesting proposals from universities interested in delivering a Master’s degree program to a cohort of Willard teachers beginning in the 2026–2027 school year.
The preferred program structure would:
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Be delivered in a cohort model
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Offer evening, hybrid, or on-site instruction hosted at Willard facilities
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Be tailored to district instructional priorities
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Provide competitive tuition rates or discounted pricing
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Require minimal travel for participating teachers
IV. Program Specifications
WPS seeks proposals for Master’s degree programs in one or more of the following areas:
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Curriculum and Instruction
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Educational Leadership
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Reading/Literacy
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Special Education
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Instructional Technology
Desired Program Features
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Accredited institution recognized by appropriate regional and state accrediting bodies
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Missouri Department of Elementary and Secondary Education (DESE) alignment, where applicable
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Cohort size of approximately 8–10 teachers
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Completion timeline of 18–24 months preferred
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Practical, job-embedded coursework
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Flexibility for working professionals
V. University Responsibilities
The selected university partner will be expected to:
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Assist with the design and deliver the Master’s program curriculum
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Provide qualified faculty and instructors in the event the district is unable to fill a vacancy
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Manage admissions and enrollment processes
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Provide academic advising and student support services
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Supply required course materials and syllabi when necessary
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Clearly communicate tuition structure and payment timelines
VI. District Responsibilities
Willard Public Schools will:
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Provide classroom space for on-site instruction (if applicable)
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Assist with recruitment and communication to staff
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Coordinate scheduling in collaboration with the university
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Designate a district liaison to support implementation
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Provide qualified instructors when possible
VII. Proposal Requirements
Universities submitting proposals should include:
Institution Overview
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Accreditation status
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History of working with K–12 districts
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Experience delivering cohort-based programs
Program Description
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Degree title and certification options
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Program structure and timeline
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Delivery format (online, hybrid, on-site)
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Sample course sequence
Cost Proposal
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Tuition per credit hour
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Total estimated program cost per participant
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Cohort pricing options or discounts
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Available financial aid or scholarship opportunities
Implementation Plan
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Estimated timeline for launch
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Minimum enrollment requirements
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Admissions process and deadlines
References
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At least two K–12 district partnerships
VIII. Evaluation Criteria
Proposals will be evaluated based on:
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Cost competitiveness
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Program alignment to district goals
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Flexibility and accessibility for working educators
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Accreditation and academic rigor
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Track record of successful district partnerships
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Responsiveness and collaboration model
IX. Timeline
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RFP Issued: February 13, 2026
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Proposal Submission Deadline: February 27, 2026
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Anticipated Board Approval: March 3, 2026
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Program Launch: August 2026
X. Submission Instructions
Proposals must be submitted electronically to:
joshladd@willardschools.net
Subject Line: “University Partnership Proposal – Master’s Program”
Or in person at:
Willard District Office
500 E. Kime
Willard, MO 65781
Late submissions may not be considered.
XI. Reservation of Rights
Willard Public Schools reserves the right to reject any or all proposals, request additional information, negotiate terms, or cancel this RFP at any time.