A: You have within 30 days after the date of marriage to add your spouse and/or stepchild (ren) to your health and/or dental and vision coverage. After 30 days, you can add them during the annual open enrollment period. You must provide a copy of your marriage certificate as well as your spouse’s social security number and sign the appropriate document(s) prior to the coverage going into effect.
A: When a name change takes place you will need to update your new information on the HR Portal. Your new name will NOT be changed in any District software program until you provide your new social security card to the District office. Your I‐9 (employment eligibility form) and any insurance policies you have will need to be updated; most of these can be found on the Willard website to download.
A: Newborn children can be added within 31 days of birth and are covered from the date of birth. Newly adopted children can be added within 30 days of physical custody and are covered from the date of the formal adoption or placement for adoption.
A: Open Enrollment is held during the months of April and May and changes become effective July 1st. If you do not include eligible family members in your initial health plan enrollment or add them within the applicable 31‐day eligibility period, you may enroll them during any future Open Enrollment period. This is also the time to request a change in your health/dental or vision and enroll in the Health Care and/or flexible spending accounts, including dependent care.
A: An employee leaving the district who has health, dental, and/or vision insurance can continue their coverage through COBRA for 18 months at an increased cost. You will be notified by the company who manages the plan via mail and you will have a specific timeframe to make your elections and return the enrollment form. Other insurance plans we carry are portable, which means you can take them with you. Contact the insurance company for more information if you are interested in keeping your policies. (See below for a complete description of COBRA).
A: Consolidated Omnibus Budget Reconciliation Act or COBRA requires continuation coverage to be offered to covered employees, their spouses, former spouses, and dependent children when group health coverage would otherwise be lost due to certain specific events. Group health coverage for COBRA participants is often more expensive than the amount that active employees are required to pay, since the employer usually pays part of the cost of employees’ coverage and all of that cost can be charged to individuals received continuation coverage.
A: Qualifying events are events that cause an individual to lose group health coverage. The type of qualifying event determines who the qualified beneficiaries are and the period of time that a plan must offer continuation coverage.
A: You will need to fill out the Direct Deposit Authorization by either picking up the form from the District Office, or go to www.willardschools.net staff resources‐human resources‐salary and expense forms and information. You must provide your banking information for each account listed with either a voided check or a statement from your banking institution with your name, account number, and routing number. Payroll will not process your request without this information, please contact the District Office if you have any questions.
A: If you are injured on the job you will need to report it to your supervisor immediately regardless of the severity. You should fill out an accident form and see a school nurse. If treatment is needed, the nurse will send you to a Willard’s Workers’ Compensation Physician. Please see Willard’s Board policy on Workers’ Compensation on our website at www.willardschools.net under Leadership.
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